DID YOU READ THE EXHIBITOR AGREEMENT? BY SUBMITTING YOUR APPLICATION YOU ARE AGREEING TO THE TERMS OF THE EXHIBITOR AGREEMENT 

 Exhibitor Agreement - Terms & Conditions

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Booth Displays & Regulations:

1. Booth sizes vary.

2. Hydro is limited to 400 watts, and compliance with safety regulations is mandatory.

3. No smoking or open flames are allowed inside the exhibition buildings.

4. Show Management reserves the right to remove non-compliant items or exhibitors.

5. Electrical equipment must be C.S.A. approved.

6. Booth locations are determined by Show Management and are final.

7. Exhibitors must not exceed their designated booth space.

8. Exhibitors are responsible for tax collection, permits, and insurance.

Security:

1. The exhibitor buildings/rooms will be locked overnight, and no access will be granted after show hours.

2. Show Management and Ancaster Fairgrounds are not responsible for lost, stolen, or damaged exhibitor items.

Management Liability & Exhibitor Insurance:

1. Show Management is not liable for loss, damage, theft, or destruction of exhibitor property.

2. Exhibitors must indemnify Show Management for any losses or claims.

3. Exhibitors are required to have comprehensive insurance of no less than 2 million dollars.

4. Show Management is not responsible for circumstances beyond its control.

Exhibitor Agreement Terms & Conditions:

1. You must be the crafter/designer and actively involved in all aspects of your product's creation.

2. Commercially manufactured goods will NOT be accepted.

3. Only items submitted for jurying are eligible for display and sale. J.C. Productions may remove any item deemed unacceptable.

4. Exhibitor acceptance may be conditional upon the sale of specific items selected by JC Productions.

5. Exhibitors are expected to participate for the entire event duration. Closing or dismantling your display before the show ends is strictly prohibited and may result in exclusion from future events, including those already booked and paid for within 30 days. All fees in such cases will be non-refundable and non-transferable.

6. Every effort will be made to operate the event, but J.C.Productions will not provide compensation for income loss in case of cancellation or alteration of the show's operation. Space fees will not be refunded.

7. Decisions made by the Selection Committee are final.

8. J.C. Productions is not liable for loss or damage due to vandalism, fire, flood, theft, or acts of God.

9. Exhibitors must have adequate liability and property insurance, assuming full responsibility for damages on J.C. Productions' property. Exhibitors agree to exclude J.C. Productions from any related claims.

10. Exhibitors are solely responsible for maintaining a clean, safe, and hazard-free exhibit.

11. Vendors must have appropriate permits, product labels, and collect all applicable sales taxes. Exhibitors are responsible for their own credit/debit card services.

12. Space sharing is prohibited.

13. J.C. Productions reserves the right to relocate exhibitors.

14. Prices of displayed work must not be altered "for quick sale" or marked as "reduced." The sale of "seconds" is not acceptable.

15. Display units must not extend beyond the allotted space.

16. Raffle lotteries or the sale of tickets are not permitted.

17. Parking is restricted to vendor areas. Vehicles will be towed at the owners' expense.

18. 50% of booth fees are non-refundable and non-transferable. In the event of cancellation within 30 days before the show opening, the balance of show fees will not be refunded. No refunds will be issued if the show is cancelled due to adverse weather conditions or circumstances/events beyond our control. If Show Management is unable to conduct the show due to circumstances beyond its control, such as strikes, civil disobedience, inclement weather, lockouts, or acts of God.

19. There are no "Rain Dates" 

20. Failure to attend a committed show may result in the rescission of your acceptance to future shows. 50% of forthcoming show fees already paid will be non-refundable and non-transferable. If that show is less than 30 days away, no refund will be given.

21. Late arrivals for show setup without prior notification risk forfeiting their space. Booth fees will not be refunded or transferred.

22. COMPLETING APPLICATION, PARTICIPATION, AND PAYMENT TO EXHIBIT AT THIS EVENT DEEMS YOUR UNDERSTANDING OF THE AGREEMENT SET FORTHWITH.

Answers to Vendor's FAQ and important info

• Eligibility You must be the designer and the creator of the work to be sold.

• Selection Our shows are juried. Our primary basis for acceptance is the quality, originality and craftsmanship of the work to be sold. Acceptance is also based on booth display, product packaging and product categories within each show so that no one category is over-weighted.

• Applications will not be considered if they are not completed in full according to the application criteria on the website. 

• Payment Full payment will be due within 10 days of acceptance to the show.

• BOOTH INFORMATION 

• The 'Table Top' space includes an 8'x 2.5' table within a 10' wide space. These are located in the corridor (outside the entrance to the large hall).  As per fire code regulations, all tables and chairs must be against the wall and all items for each table are only stored directly on or directly under the table and do not encroach into the hallway or main foyer.

• Tables & Chairs are provided at no cost

• Free WIFI is available, but the signal is not great in some areas. 

• Set up- space must include yourself as selling is not allowed outside of your allotted space. 

• Space sharing is not permitted. One vendor per assigned spot.

• Move-in information will be sent to you in the days leading up to the show. Please keep that email for your information.

• Directions and set-up hours will be in the move-in email. 

• The site is wheelchair friendly

• TIPS AND FYI

• How to ensure that you are included in the Gallery...

• Photos, one-sentence bios and links must be provided by the vendor at the time of application if you would like to be included in our online gallery. Photos must be professional product shots. We reserve the right not to publish photos that do not meet our standards. 

• If you want to bring new work...

• You are welcome to submit new designs and products by email for jurying prior to the show.  

• Only items submitted for jurying and approved are to be displayed and sold. JC Productions/ABAZ may remove any item not deemed acceptable.

• You need your own insurance.

• Exhibitors must ensure that they have adequate liability and property insurance and assume full responsibility for any damages while on JC Productions/ABAZ/Holiday Inn/Ancaster Fairgrounds property.

• What we do with the items donated by you...

• We use your generous item donations to raffle off to visitors. The raffle ballots help us to gather information about the shoppers so that we may target our marketing effectively.

• If you can't make it to the show...

• Please call or text Jackie ASAP 905 516-9678 or Carrie 289 925-6968 

• We will not be available by email on the morning of set-up.

• We realize that sometimes things happen and last-minute cancellations may be unavoidable. However, it is imperative that we are notified ASAP so that we have time to re-configure the layout of the show so that your absence does not impact your fellow exhibitors. 

• **All booth fees paid will be non-refundable and non-transferable.

• The following points were in your vendor agreement but are worth mentioning again...

• Late arrivals without prior notification run the risk of their space being forfeited. Booth fees will not be refunded or transferred.

• Breaking down prior to the show closing is strictly prohibited and could result in you not being invited to return to future events, including shows that are already booked and paid for. If those shows are within 30 days all fees will be non-refundable and non-transferable.

• 50% of booth fees are non-refundable and non-transferable if you drop out for any reason.

• The balance of show fees will not be refunded if cancellation is less than 30 days before the show's opening.

• If you do not show up for the show you have committed to, we reserve the right to rescind your acceptance to future shows and 50% of the forthcoming show fees already paid will be non-refundable and non-transferable.

• No refunds or credits will be applicable if the show is cancelled due to bad weather or conditions/events out of our control. There are no "Rain Dates"