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Ancaster Fairgrounds
Move-in information

Please read and follow the show set-up, and move-out instructions below to ensure a smooth and enjoyable experience.

SHOW LOCATION: 

Ancaster Fairgrounds

630 Trinity Rd S, Jerseyville, ON L0R 1R0

https://maps.app.goo.gl/r5RuTuqA4mQj6GUX8

 

SET UP TIME:

Friday, May 10, 2024          1 pm to 7 pm 

Saturday, May 11, 2024      8 am to 10 am 

SHOW TIME:

Saturday, May 11 & Sunday, May 12, 2024

10 am to 4 pm

MOVE-IN: 

You can check-in at the front entrance of Marritt Hall to get your booth number.

The link for directions to the Ancaster Fairgrounds is at the bottom of this page.

-If you have not arrived or called us by 9am on Saturday you run the risk of your space being given away. If this should happen, no refund will be given.

-Please have all packing materials put away no later than 9:45 am.

-Please move your vehicle away from the load-in doors immediately after unloading or loading to make room for the next vendor.

-Please do not idle your vehicle while loading/unloading.

 

TABLES AND CHAIRS:

Tables and chairs are provided. They will be stacked nearby for you to take to your space. Be aware that the tables are heavy and you will need a buddy and/or a dollie to help you carry them to your space. CHAIRS AND TABLES MUST BE RETURNED TO THE STACK WHERE THEY WERE FOUND AT THE END OF THE SHOW.

*The only way that 2 Ancaster tables can fit within a 10x10 space is parallel to each other. It would leave a 5-foot wide aisle space for you and your customers to be in. 

 

PARKING: 

There is free parking. Please move your vehicle to an area away from the close spaces to allow our visitors easy access to the show. This will help them have a more pleasant experience. Happy shoppers spend more money.  

 

THINGS TO REMEMBER:

-Keep your display and yourself within the confines of your allotted space.

-No cardboard shipping boxes are to be visible in your space.

-Only juried items will be allowed to be displayed & sold.

-Vendors will be responsible for removing their trash at the end of the day. (There is a garbage area located on the East side of the Concession Building parking lot.)

-Vendors are responsible for putting tables and chairs back in stacks.

-Tables must be covered to the floor on all sides. Remember they are 8' tables. **PRO TIP: A queen-sized flat sheet will cover the table.

-Please keep all signage professional looking.

-Hydro is available ONLY if pre-ordered ($20 + tx) 

-There is wifi. Password is AFGvendor

-If you have a tabletop space you may have 1 staff member (in addition to yourself) during the show. If you have a 10 ft x 10ft or larger space you may have staff during the show.

-Dollies will be available on a first-come, first serve basis. However, we recommend bringing your own as these are limited.

-Your customers are welcome to pick up pre-orders however, they do have to pay admission. But they get to enjoy the whole show!

MOVE OUT: 

Begins at the close of the show: Sunday, May 12 at 4:00 pm.

Move-out is through the utility entrances only. Please do not load in or out through the front lobby.

Do NOT start packing up before 4:00 pm. To do so puts you at risk of not being invited to participate in future shows.

Move-out is from 4:00 pm. to 6 pm. All items, displays, and trash must be removed no later than 6 pm.

YOU ARE RESPONSIBLE FOR REMOVING ALL TRASH FROM YOUR SPACE 

 

DOOR PRIZE:

If you said "yes" to donating an item to our door prize, THANK YOU!

Please have it ready for us during set up so we can get the display table set up before all the customers arrive.

We use the raffle to gather client information so we may target our(your) advertising money effectively among other things.

  

Last but not least, please TEXT either Jackie (905-516-9678) or Carrie (289-925-6968) by 8 am on show day at the latest if you are not going to be at the show. Not knowing before that really hurts the layout of the show and therefore your fellow vendors.

 

https://maps.app.goo.gl/r5RuTuqA4mQj6GUX8

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